Welcome to the Middletown, NY City Clerk Vital Record online ordering system. Online requests will be processed during normal business hours: Monday - Friday: 8:30AM - 4:15PM.


The City Clerk maintains a permanent record of all births and deaths which occur within the City, as well as, all marriage licenses purchased here, regardless of where the marriage occurred. Our records date back to 1842 when the City first started to keep such records. Such records allow us to assist with genealogical research. Strict adherence to New York State law is applied when processing requests for vital records.     

This is an official request for an aspect of the Middletown, NY City Clerk's Office. The information contained in this request should be considered private. Please complete all information in full and then finalize the order process through payment of the 'order fee'.

You will be notified by email when your document is ready for pick-up.

The fee payment will be paid through Permitium Payments.  The charge will show on your credit card statement as 'PermVitalRecs'. This is a secure and trusted provider of payment services.


Who is Eligible to Obtain a Vital Record:

Birth Certificates:

- Only the person named on the birth certificate and a parent of the person named on the birth certificate are eligible to obtain a birth certificate copy (requesting parent's name must be on the birth certificate).


Death Certificates: 

- The spouse, parent, child, or sibling of the deceased.
- Other persons who have a: 
     - documented lawful right or claim
     - documented medical need
     - New York State Court Order

(If the applicant is not the spouse, parent, child or sibling of the decedent, a lawful right or claim must be documented. An example of a lawful right or claim would be a death record needed by the applicant to claim a benefit. Documentation would consist of an official letter from the agency verifying that to process the claim they require from the applicant a copy of the requested death record.)


Click here for information about
Birth and Death Certificates from New York City


Click here for information about Vital Records that
occurred in New York State outside the City of Middletown

Back to the Middletown, NY City Clerk Website

The Following Vital Records May Be Requested Online:
Certified Birth Certificate
$10.00 ea

Certified Death Certificate

$10.00 ea

Certified Marriage Certificate
$10.00 ea


* An additional Non-Refundable $4 Service and Credit Card Processing Fee will be applied to all online orders 
* An additional Non-Refundable $0.35 VitalVerify fee will be applied to all 'delivery' orders.


Standard Shipping is through the USPS.  Please allow 5-7 Business days for your order to be processed and the document delivered.  


You will be notified by us once we have processed your application and the certificates are out for mail or ready for pickup.

For More Information, Contact:

Middletown, NY City Clerk
16 James St.
Middletown, NY 10940

Phone: 845-346-4168


For Technical Support, Contact:


Permitium Software
Email: help@permitium.com